Epson DS-40 review | What’s good, what’s bad?

The Epson DS-40 is a portable scanner with a Wi-fi connection that weighs just 1.1 lb and that you can use to scan your documents directly to the Cloud. It also comes with integrated OCR so you can convert your scans to searchable PDFs.

The good part: Integrated WiFi, Scan-To-Cloud, 1.1 lb weight, TWAIN interface

The bad part: Scanner has to be cleaned more often, automatic document feeder jams sometimes
ProductImages / MinuteFormatConnectivityMax. document sizeADF TrayWeightPrice

Epson DS-40

Epson DS-40
4 IPMA4Wireless 802.11 b/g/n, USB 2.0 Type Mini-B8.5 in. x 36 in. (215 x 914 mm)No1.1 lb. (0.49 kg)Click for more info
Our choice

Epson DS-70

Epson DS-70
11 IPMA4USB 2.08.5 in. x 72 in. (215 x 1828 mm)No0.59 lb. (0.26 kg)Click for more info

Epson DS-40 Specifications

Images / Minute4 IPM
Resolution600 dpi
ConnectivityWireless 802.11 b/g/n, USB 2.0 Type Mini-B
Max. document size8.5 in. x 36 in. (215 x 914 mm)
Sensor typeCIS
Paper thickness35-270g/m2
Dimensions11.65 in. x 1.65 in. x 2.75 in. (29.5 x 4.1 x 6.9 cm)
Weight1.1 lb. (0.49 kg)
Included SoftwareEpson Scan, Epson Document Capture Pro, Epson Net Config, Epson Net Setup, ABBYY FineReader Sprint OCR, NewSoft Presto! BizCard OCR (Windows on CD, Mac via web download)
DriverDownload Driver
ManualDownload User Manual
BrochureDownload Brochure
FeaturesDuplex Scanning, Automatic Color Detection, Automatic Image Rotation, Automatic Image Cropping, Background Removal, Automatic Deskew, Punch Hole Removal, OCR included, ADF Tray

What’s so special about it?

Stay organized and go paperless, wherever business takes you, with the WorkForce DS-40 wireless portable document scanner. You can slide it into your briefcase and go comfortably at 1.1 lb. Quickly scan smartphones, tablets, laptops or cloud services2 including Google DriveTM, Evernote ®, and SharePoint ® 3 receipts, business cards and more (up to 8.5″x 36″1). The scanning of documents into editable text and searchable PDFs5 has never been easier with tools like text enhancement, skew correction, color enhancement, and color drop out4. It also provides a TWAIN GUI to support the platform for handling third party information. Lightweight and battery-powered, the DS-40 is perfect for busy mobile professionals.

Epson DS-40 Datasheet Explained

This scanner is capable of getting 4 images per minute. It’s not something remarkable at this size since most devices around the same price deliver a higher speed at 9.2 images per minute.

It can search for A4 papers, which again is on par with its rivals as most portable scanners can only go as high as this.

It also offers 600dpi scanning. 600 That’s a lot, that’s more than you’ll ever need. For 200 or 300dpi, you can do normal office jobs, without any difficulties and the OCR works fantastically at 600dpi.

Having a SuperSpeed USB 3.0 and High Bandwidth Wi-fi come with it is a big plus because these days Wi-Fi is a must-have and this device has it. It also has a Twain GUI so that more advanced scanning software can implement this.

The maximum document size is 8.5 in. x 36 in. (215 x 914 mm) which is quite decent for scanners at this price. and as far as the paper thickness you can put in the scanner is concerned, this is quite decent for a portable scanner as it only allows for paper thickness at 35-270g/m2 A CIS module is used on this detector. Many handheld scanners use a CIS sensor, but for scanners around this price range use CCD which is more superior.


Features for Productivity

The scanner cannot search for a duplex, which is very significant as it saves time. That means you have to pass the sheet of paper through the scanner twice and in order to scan both sides. this is a disadvantage to this product as 10 % of portable scanners with a similar price have Duplex Scanning.

It doesn’t come with automatic identification of colours. This ensures it will identify and determine whether the paper is in black & white or in colour. Why is that so important? It will greatly reduce the file size for black & white files so that the files are opened more easily in Adobe Acrobat or any program you are using. 70 % of portable scanners with a similar price have Automatic color detection but this product is not part of them It also lacks an adaptive rotating feature for images. What this feature does is look at the image, and can tell if you put it upside down and adjust it automatically but this is lacking on this product Automatic image cropping is also a function that you will find on the Epson DS-40. this means that the scanner cannot tell how big the image is neither can it automatically crop it so that black parts are not on the edges. Again, this isn’t unusual since 50% of portable scanners are fitted with this functionality for this price.

The device also lacks a removal function in the background. This “cleans” the scanned image’s background, making it whiter and so the image’s content stands out much better. That’s a feature you’ll only find on 20% of portable scanners for this price on half of the scanners, so definitely a disadvantage for this product.


Quality of images

The Epson DS-40 comes with adjustable deskew, as well. Most scanners have this too in its price range. This feature completely straightens the picture, even if it is only 1 degree, it might correct it.

it cannot remove punch holes from documents by the scanner. This is not a crucial thing, but it is good to have a cleaner overall paper. however, 20 % of portable scanners with a similar price have Hole Punch Removal and so it runs at a disadvantage against them if punch hole removal is of great preference.

The device comes with OCR technology, as well. Now, this is important because it is one of the main features. It can convert the document that has been checked to a searchable PDF or Word document. The scanned picture reads the letter. OCR is extremely important to have on a scanner these days..

Epson DS-40 accesories unboxing

This product doesn’t come with an ADF tray or automatic document feeder tray is that part of the scanner where you stack documents, and the scanner feeds them automatically during the scanning process. no other portable scanner also has an ADF tray because having it defeats the concept of portability.

This product is light weighted and smaller than its contemporaries having a total weight of 1.1 ib (0.49kg) and dimensioned at 11.65 in. x 1.65 in. x 2.75 in. (29.5 x 4.1 x 6.9 cm) It comes with a lot of software included like Epson Scan, NewSoft Presto! BizCard, Epson Document Capture Pro, ABBYY FineReader OCR (Amazing software by the way), Epson Document Capture. I don’t how many of these you are going to actually use in real life, but it’s good to have them nonetheless. .

Epson DS-40 driver, manual & brochure

Driver The driver of the Epson DS-40 scanner is auto executable and even non-technical people deal with it easily.

You can download the scanner driver from: WorkForce-DS-40/s/SPT_B11B225201 Manual The user manual can be useful for tips and tricks which can increase productivity.

Manual for the scanner can be downloaded from: Brochure The detailed brochure of Epson DS-40 scanner is having all the information required by the user of this scanner.

Detail overview of product, features, and specifications are also depicted in the brochure and it can be downloaded from

What do real users say?

Most people find the scanner to be really efficient, easy to use and compact enough for mobility purposes. Users who purchased the scanner with the wi-fi and USB style all had difficulties in connecting to their personal computers initially but this was sorted out when they updated the scanner’s driver. however, people who purchased the USB only option still have difficulties synchronizing the scanner with their personal computer especially those using Macbooks as the drivers were not installing from both the CDs and online downloads too. <!–
Our Score

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