Best Scanner For Lawyers | #1 Choice for Law Firm in 2019

When you are looking for the best scanner for lawyers you have to take into account how document management works in a law firm.

Paperless law offices are unheard of for many people working in this industry, but it can be achieved, especially when you use the appropriate scanner.

Lately, we have also seen law companies improving the client experience by creating a dedicated client portal in which they can browse and search real-time most of the documents related to their legal case.

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price
Brother ImageCenter ADS-2800W

Brother ImageCenter ADS-2800W

A4 215.9 mm x 355.6 mm ( 8.5 in. x 14.0 in.) Gigabit Ethernet, Hi-Speed USB 2.0 or Wifi 30PPM 60IPM 50 Sheets 3000 Sheets Check price on Amazon
Kodak Alaris E1035

Kodak Alaris E1035

A4 8.27 in x 11.69 in USB 2.0 35 70 80 sheets 2000 sheets Check price on Amazon
Fujitsu fi-7460

Fujitsu fi-7460

A3 11.69 in x 16.54 in USB 3.0 60 120 100 sheets 9,000 sheets Check price on Amazon
Kodak Alaris S2040

Kodak Alaris S2040

A4 8.27 in x 11.69 in USB 3.1 40 80 80 sheets 5,000 sheets Check price on Amazon

Let’s have a look at each product in particular, and see how each one can help with the legal document automation. Please take into account that regarding data security, each machine offers different advantages.

Brother ImageCenter ADS-2800W

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price
Brother ImageCenter ADS-2800W

Brother ImageCenter ADS-2800W

A4 215.9 mm x 355.6 mm ( 8.5 in. x 14.0 in.) Gigabit Ethernet, Hi-Speed USB 2.0 or Wifi 30PPM 60IPM 50 Sheets 3000 Sheets Check price on Amazon

The Brother ImageCenter ADS-2800W is an A4 scanner that can process documents up to 215.9 mm x 355.6 mm ( 8.5 in. x 14.0 in.) in size.

This scanner is designed with a CIS sensor, which of course makes it ok for documents but not as good for images. In just about any law firm this will be ok, but sometimes if you have a case where you actually need to scan high-quality image evidence, it might prove tricky.

This device can be connected with Gigabit Ethernet, Hi-Speed USB 2.0 or Wifi. This makes it perfect for scanning multiple documents to different destinations. It can also be easily integrated by your web designer into customized software or even to a mobile app.

The scanning speed goes up to 30 pages per minute when you are scanning in simplex. For most situations, this should be ok, as your scanned document will come out quickly. But don’t expect it to scan back archives, as it wasn’t designed for this.

While this device is capable of scanning long pages up to 5,000 mm ( 196.9 in. ), in practice you won’t use it that often.

 

Kodak Alaris E1035

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price
Kodak Alaris E1035

Kodak Alaris E1035

A4 8.27 in x 11.69 in USB 2.0 35 70 80 sheets 4,000 sheets Check price on Amazon

The Kodak Alaris E1035 was designed to be a good A4 desktop document scanner.

It was designed with a single user in mind, as it can only scan through USB. You can use a Silex device and transfer through the network but it’s not as easy as a digital sender.

The scanning speed is quite high for a desktop scanner. At 35ppm in simplex and 70ipm in the duplex mode, it’s fast enough for most applications.

What it does provide is better data security because it’s scanning through USB. With this in mind, you know that all the scanning is done on the dedicated computer and you can monitor much more easily what happens.

 

Fujitsu fi-7460

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price
Fujitsu fi-7460

Fujitsu fi-7460

A3 11.69 in x 16.54 in USB 3.0 60 120 100 sheets 9,000 sheets Check price on Amazon

Compared to the other scanners in this review, this is the only one that can handle A3 documents.

It is more expensive than the others, therefore your management team might skip it when reviewing its options, it’s good to know that you can scan almost any document out there.

This scanner also comes with a CCD, therefore you know that even for cases in which there is a lot of image evidence, this will process them at a really high quality.

This manufacturer also offers the Fujitsu scansnap ix500 and ix1500 models, which are very popular. Unlike those, this device only connects through USB. This is probably the only downside, besides the larger price.

It will also scan faster than the other scanners in this review. At 60ppm and 120ipm if you scan duplex, even larger quantities of documents are processed faster.

 

Kodak Alaris S2040

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price
Kodak Alaris S2040

Kodak Alaris S2040

A4 8.27 in x 11.69 in USB 3.1 40 80 80 sheets 5,000 sheets Check price on Amazon

We also introduced this Kodak Alaris model as an alternative. It is also an A4 scanner, just like the Kodak E1035.

It also comes with a CIS sensor and most of the perfect page features that you can apply to your scanned document.

Because it’s using a 3.1 USB it’s a bit faster when transferring data, so this might be a good improvement over the Alaris 1035. I would have preferred a wireless connection, like the Fujitsu scansnap ix500, but it is what it is.

It is a bit faster than both the Scansnap IX500 and the Alaris 1035, which might increase the chances of you choosing it.

 

Which scanner for lawyers should you buy

Out of these 4 scanners, if I were a law firm I would definitely buy the FI 7460 Fujitsu scanner.

It offers A3 scanning and also comes with a CCD, which helps a lot when scanning images and pictures.

It does, however, cost a bit more than the others, so I would not recommend it for a team of 1-2 people. In such a case, the Kodak Alaris E1035 should be your choice, as it is much more budget-friendly than the rest of the devices.

If you need a wireless transfer, then your choice should be the Brother ADS 2800W scanner. It’s more of a digital sender than a desktop scanner, which helps a lot when you need decentralized scanning.

Our Score

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