Best scanner for invoices and receipts | #1 is under 500

More than 95% of the people who want to buy a scanner for an office will ultimately use it for the most basic need, invoices and receipts

With that in mind, we compiled a list of the best document scanners in the market that are suited for this use, that will help you work faster and not let paperwork clutter your office especially when it’s tax time

We looked at all the performance specs, the user experience and customer satisfaction at 6 months after purchasing. Here is our list of the best scanners for invoices and receipts.
Best scanner for invoices and receipts | #1 is under 500
ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice
Our choice

Raven Pro Document Scanner

Raven Pro Document Scanner
A48.5 in. x 11.7 in.Wi-Fi (2.4ghz), Ethernet60120100 sheets6000 sheetsClick for more info

Epson DS-575W

Epson DS-575W
A48.27 in x 11.69 inSuperSpeed USB 3.0, Wireless and Ethernet (optional)357050 sheets4,000 sheetsClick for more info

Fujitsu Scansnap IX1500

Fujitsu Scansnap IX1500
A48.27 in x 11.69 inUSB 3.1, WiFi306050 sheets400 sheetsClick for more info

Epson ES-500W

Epson ES-500W
A48.27 in x 11.69 inSuperSpeed USB 3.0 and WiFi357050 sheets4,000 sheetsClick for more info


Let’s have a look at each product in particular.

Raven Pro Document Scanner

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Raven Pro Document Scanner

Raven Pro Document Scanner
A48.5 in. x 11.7 in.Wi-Fi (2.4ghz), Ethernet60120100 sheets6000 sheetsClick for more info
The Raven Pro Document Scanner is one of the best receipt scanners available on the market that you can use for accounting. This invoice and receipt scanner uses a CIS (Contact Image Sensor) that scans with a pixel density of 600 dots per inch. It comes with an artificial intelligence-powered optical character recognition OCR. The OCR automatically turns JPEG and Bitmap documents into searchable PDF files and Word Documents. This makes it easy to find documents including printed and handwritten text. It is capable of scanning a variety of documents ranging from very thin documents such as receipts to thick documents such as ID cards. The scanner makes it easy to scan any accounting documents and organize the information as needed.

This invoice scanner supports connectivity via USB, Wi-Fi (2.4ghz) and Ethernet connectivity and is compatible with both major operating systems. This makes it possible to can scan any receipts or invoices directly to any destination such as Quickbooks, Google Drive, Dropbox, Box, Evernote, SharePoint, OneDrive, Email or Fax without the need for a computer or software installation. You can also scan directly to your computer via a USB connection.

This receipt and document scanner has very fast scanning speeds of 120 images per minute. It will produce digital images at a high scanning resolution of 600dpi. Its scanning area is 8.5 in. x 11.7 in. and it can scan documents that are as long as 14 inches. It weighs 9.2lb. It is very efficient for heavy-duty scanning since it supports duplex scanning and comes with an ADF tray that has a capacity of 100 sheets. Its daily duty cycle is 6000 sheets which is very high. It is, therefore, a perfect scanner for heavy-duty scanning. If you have a lot of receipts or invoices that you need to get scanned, this could be the scanner you need. It will scan the receipts and invoices in no time.



Pros: It offers powerful OCR software, It is wireless, it is duplex and it comes with an ADF tray.

Cons: It does not offer barcode recognition, it can not scan documents that are longer than 14 inches.


Epson DS-575W

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Epson DS-575W

Epson DS-575W
A48.27 in x 11.69 inSuperSpeed USB 3.0, Wireless and Ethernet (optional)357050 sheets4,000 sheetsClick for more info
Epson Workforce DS-575W is also a wireless scanner. This model is very similar to the Epson Workforce ES-500W wireless scanner. It has powerful OCR software that enables it to create editable Word and Excel files as well as searchable PDFs. It is able to scan documents ranging from very thin documents like thin paper receipts to thick documents such as Business cards. The scanner makes it easy to scan any accounting documents and organize the information as needed. It also offers barcode recognition which makes it possible to easily scan and organize accounting information based on barcodes. Cons of Epson Workforce DS-575? Not many.

This scanning device supports Ethernet, SuperSpeed USB 3.0 (With included USB Cable) and Wireless connectivity. This is an invoice and receipt scanner for PC and Mac. With the scanner’s wireless feature, you can scan directly to computers and mobile devices via a wireless connection. You can also scan turn any receipts to digital receipts or invoices or expense reports directly to Quickbooks or Neat Receipts, Wave Accounting, Google Drive, Dropbox, Email or any invoice software that allows importing without the need for a computer or software installation making receipt tracking easier.

This mobile color scanner allows you to scan receipts and invoices at a scan speed of 70 images per minute which is very high. It comes with an optical resolution of 600dpi. 600 dpi is enough to scan photos in higher detail too. It can scan a variety of documents up to A4 size. It has a scanning area of 8.27 in x 11.69 in and can scan documents that are as long as 240 inches. It weighs 8.1lb. This scanner is very great for productivity. It offers duplex scanning which boosts its efficiency when scanning double-sided documents. It also comes with an Automatic Document Feeder (ADF) tray that has a capacity of 50 sheets. It has a high daily duty cycle of 4,000 sheets. These features make it very suitable for heavy-duty scanning. This means that you can use it to scan a lot of receipts and invoices in no time.

This desktop scanner is another solid scanner for receipt organizing in this list. It produces very clean and high-quality scans. It can allow you to organize receipts based on barcodes or extract data from receipts to other software such as Quickbooks and Microsoft office. This document scanner offers ICE Image correction features such as color mode detection, auto-rotate, etc. These will help to save a lot of time that would otherwise have spent in Photoshop.



Pros: It is wireless and fast, it offers duplex scanning, it has an ADF tray, it has a barcode recognition feature.

Cons: It does not offer streaks correction.


Fujitsu Scansnap IX1500

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Fujitsu Scansnap IX1500

Fujitsu Scansnap IX1500
A48.27 in x 11.69 inUSB 3.1, WiFi306050 sheets400 sheetsClick for more info
The Fujitsu Scansnap IX1500 is also a great invoice and receipt scanner. It also comes with powerful OCR software that enables it to create searchable PDFs, TXT, RTF, ePub, DOC and XLS files. It is not as fast as most scanners in this list but it can scan just 60 images per minute. The integrated CIS sensor outputs a digital copy of your document with an image resolution of 600 dpi.

The Fujitsu Scansnap IX1500 scanner supports USB 3.1 and WiFi connectivity which means that it is wireless. Being wireless, the scanner makes it possible to scan directly to computers and mobile devices. You can also scan any receipts or invoices directly to your email, Google Drive or Quickbooks or Dropbox account without the need for a computer or software installation. This can help you in your expense tracking mission.

This color duplex document scanner can scan a variety of documents. The scanner weighs 7.5lbs. It is a duplex scanner and it comes with an ADF tray that has a capacity of 50 sheets. It has a daily duty cycle of 400 sheets which is very low compared to the other scanners on this list. However, it is still a great scanner and you can comfortably use it for scanning receipts. The Fujitsu IX1500 is a scanner for Mac and PC and Fujitsu has drivers for both operating systems on their website.

The scanning software package includes: ScanSnap Home (Windows / macOS) – ABBYY FineReader for ScanSnap (Windows / macOS) – Nuance Power PDF Standard (Windows) – Nuance PDF Converter for Mac (macOS).

There is an alternative to this scanner made by Fujitsu which can work just as well, the Fujitsu scansnap ix500.


Pros: It is wireless, it comes with powerful OCR software, it offers duplex scanning, it comes with an ADF tray.

Cons: It has a low daily duty cycle, it does not offer barcode recognition.


Epson ES-500W

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Epson ES-500W

Epson ES-500W
A48.27 in x 11.69 inSuperSpeed USB 3.0 and WiFi357050 sheets4,000 sheetsClick for more info
Last but not least, the Epson ES-500W. It is also a very efficient wireless scanner and with a smaller price tag, making it one of the ideal scanners for small business. It comes with a built-in Nuance OCR that enables it to create editable Word and Excel files as well as searchable PDFs. The scanner makes it possible to scan any receipts and invoices as well as organize the information. The software included also offers barcode recognition. This makes it possible to scan and organize accounting information based on barcodes.

The Epson ES-500W supports SuperSpeed USB 3.0 and Wireless connectivity. The scanner’s wireless feature makes it possible to scan directly to your devices via a wireless connection. You can also scan any type of receipts, business expenses documents and business receipts or invoices directly to your favorite accounting software or expense tracker such as Quickbooks without the need for a computer or software installation. So this device linked with software can become a receipt scanner and organizer and the benefits of receipt digitization are immense because it converts all of your business finance data into digital. You can put all that data into an expense tracker app and get a much better view of your expenses and receipts.

This scanner for receipts and invoices digitizes documents at a scanning speed of 35 pages per minute. It comes with a high resolution of 600dpi. Its scanning area is 8.27 in x 11.69 in and it can scan documents that are as long as 240 inches. This scanner has a daily duty cycle of 4,000 sheets which makes it great for heavy-duty scanning. It is also very efficient as it offers duplex scanning which boosts its efficiency when scanning double-sided documents. It also comes with an Auto Document Feeder (ADF) tray that has a capacity of 50 sheets. This makes the scanner very suitable for heavy-duty scanning. You can use it to scan your receipts and documents and also invoices in no time.

As we mentioned before, this receipt scanning device comes with Nuance OCR that will convert your receipts to searchable PDFs. This will help you when you integrate them into an organizer software like for example a document management software. You can use the extracted receipt data and import it into a receipt management software like Quickbooks online. The integrated software also allows you to upload the pictures of your receipts to any cloud storage account. Epson also offers the epson scansmart accounting edition software made specifically to organize your receipts.

The Epson ES-500W at 8.1 lbs is also a compact and lightweight design.



Pros: It is fast, it is wireless, it offers duplex scanning, it comes with an ADF tray.

Cons:It does not offer streaks correction.



In conclusion, all the scanners on this list are great. They are all wireless, fast, very efficient and suitable for handling receipts and invoices. If you are looking for a feature-packed, heavy-duty scanner then the Epson DS-575W or the Epson ES-500W could the best choice. The Raven Pro Document Scanner is also a great choice for heavy-duty scanning. However, if you are looking for a simple scanner that you can use for light-duty scanning, the Fujitsu Scansnap IX1500 could be the best choice. Based on the users’ reviews, they are all great scanners and they offer great value for money. Just pick one that best suits your needs and go paperless! If you don’t want to be limited to desk scanners and need an invoice and receipt scanner that is portable, our recommendations for portable document scanners with rechargeable battery or SD Card support would be: The Fujitsu ScanSnap S1300i portable receipt scanner, VuPoint ST-470 and Magic Wand portable scanner, the Brother Mobile Color Scanner ADS-1700W, the Brother DS-720d color page scanner, the Brother DS-620 and Epson Workforce DS-30 mobile receipt scanner, the Doxie GO SE with the Doxie app. There is also the option to use the Smart Receipts software. If you don’t have a scanner you can try using your phone and receipt scanning apps that use the smartphone’s camera. There are plenty of receipt scanner apps on the Play Store, but you won’t be as productive with mobile scanners as with the desktop ones that we presented here. There is also the Wave app available for iOS, a great app for small business for when tax season comes. There are at least 10 receipts apps for this on Google Play and the App Store. There is also the option to use flatbed scanners, but we find that that is the worst option in terms of productivity.
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