Best Scanner for accounts payable | Works for receivable also

I can understand perfectly why you want a scanner for accounts payable. Digitizing your supply chain and balance sheets is crucial for you to keep track of things

That’s why we created a list of the best document scanners that will digitize your accounts payable documents and help you take control of things once more

Here is our list of the best scanners for accounts payable.
Best Scanner for accounts payable | Works for receivable also
ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice
Our choice

Raven Pro Document Scanner

Raven Pro Document Scanner
A48.5 in. x 11.7 in.Wi-Fi (2.4ghz), Ethernet60120100 sheets6000 sheetsClick for more info

Fujitsu fi-7160

Fujitsu fi-7160
A48.27 in x 11.69 inUSB 3.06012080 sheets4,000 sheetsClick for more info

Fujitsu Scansnap IX1500

Fujitsu Scansnap IX1500
A48.27 in x 11.69 inUSB 3.1, WiFi306050 sheets400 sheetsClick for more info

Brother ADS-3000N

Brother ADS-3000N
A48.27 in x 11.69 inGigabit Ethernet and SuperSpeed USB 3.05010050 sheets5,000 sheetsClick for more info


Let’s have a look at each product in particular.

Raven Pro Document Scanner

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Raven Pro Document Scanner

Raven Pro Document Scanner
A48.5 in. x 11.7 in.Wi-Fi (2.4ghz), Ethernet60120100 sheets6000 sheetsClick for more info
The Raven Pro Document Scanner is one of the best scanners for accounts payable automation that you can use for accounts payable invoices and receivable. It comes with an AI-powered OCR (optical character recognition) that automatically turns documents into searchable PDF files. This makes it easy to find documents including printed and handwritten text and it is essential for processing accounts payable documents and AP automation. It is capable of scanning a variety of documents such as invoices, contracts, receipts as well as business and ID cards. The scanner makes it easy to scan any accounting documents and organize the information as needed.

The Raven Pro Document Scanner supports Wi-Fi (2.4ghz), Ethernet and USB connectivity so AP departments can share it. This means that the scanner is wireless and you can scan any receipts or documents directly to your favorite destinations such as Quickbooks, Google Drive, Dropbox, Box, Evernote, SharePoint, OneDrive, Email or Fax without the need for a computer or software installation. You can also scan directly to your computer via a USB connection.

The Raven Pro Document Scanner is very fast with a speed of 60 pages per minute. This document scanner comes with a CIS (Contact Image Sensor) that allows you to digitize accounts payable documents at 600 dpi. It has a scanning area of 8.5 in. x 11.7 in. and can scan documents that are as long as 14 inches. It weighs 9.2lb. This scanner is very efficient. It offers duplex scanning and comes with an ADF tray that has a capacity of 100 sheets. It has a very high daily duty cycle of 6000 sheets. This makes it a perfect scanner for heavy-duty scanning.

Besides being duplex and having an ADF tray, the Raven Pro Document Scanner comes with a number of features that boost its efficiency and digital image quality. The features include automatic color detection, edge correction, automatic image cropping, and background removal. It, however, does not offer streaks correction and barcode recognition. It doesn’t have advanced data capture and data extraction features like Zonal OCR.



Pros: It is wireless, it comes with powerful OCR software, it offers duplex scanning, it comes with an ADF tray.

Cons: It does not offer barcode recognition, it can not scan documents that are longer than 14 inches.


Fujitsu fi-7160

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Fujitsu fi-7160

Fujitsu fi-7160
A48.27 in x 11.69 inUSB 3.06012080 sheets4,000 sheetsClick for more info
The Fujitsu fi-7160 is another solid choice for an accounts payable scanner. It comes with powerful OCR software. It offers barcode recognition. This makes it possible to scan and organize accounting information based on barcodes as well as document contents. It supports USB 3.0 connectivity. It is very fast and can scan up to 120 images per minute, making it fast enough for ap invoice scanning operations. It comes with an optical resolution of up to 1200 dpi thanks to it’s CCD sensor (Charge-Coupled Device) that allows it to capture invoices in much more detail than you actually need. This is the true-optical resolution, no interpolation is done.

The Fujitsu fi-7160 can scan any documents up to A4 size. It can scan very thin documents such as invoices and receipts as well as thick documents such as business and ID cards. It can scan even sticky notes as well as hard and embossed credit cards up to 1.4mm thick. It has a scanning area of 8.27 in x 11.69 in and can scan documents that are as long as 220 inches. Its daily duty cycle of 4,000 sheets. This means that it is suitable for heavy-duty scanning.

The Fujitsu fi-7160 is duplex and it comes with an Automatic Document Feeder (ADF) tray that has a capacity of 80 sheets. Duplex scanning and the ADF tray make the scanner very efficient for heavy-duty scanning. In terms of size, this scanner’s dimensions are 17.7in. x 9.5in. x 11.2in. and it weighs 9.2lb. It’s a very versatile document scanner so it’s perfect for scanning invoices, medical records scanning, loan scanning

The Fujitsu fi-7160 offers several image-enhancing features that help with eliminating manual work on editing images. The features include background cleaning, punch hole removal and automatic deskew. The scanner also comes with efficiency-boosting features such as manual feed mode and barcode recognition. This accounts payable scanner allows you to export the AP documents in PDF, PDF/A, PDF with OCR, TIFF Group 4, Multipage TIFF, JPEG and Bitmap with a single click. The software package also offers some document management features but it is mostly focused on document scanning. What it really lacks is a network connection. If you are a small or mid-sized company you can’t afford to overspend on getting one scanner for each user in the company so it’s essential that you can share it. It is compatible with the most used operating systems: Windows and OS X.

The integrated Optical Character Recognition algorithm will do invoice capture & OCR and allow you to convert them to electronic invoices. The Zonal OCR feature will help you with automated invoice processing. You can capture specific invoice data like invoice date, invoice information, differentiate between different invoice formats and convert it to metadata that can be imported into your ERP integration. Once you set up an invoice automation system,

This scanner has some imaging software included in the box: PaperStream IP, PaperStream Capture, ScanSnap Manager for fi Series, Scanner Central Admin Agent. Now because OCR has an accuracy rate of 99%+, you won’t have to do a lot of manual data entry but a small amount of data validation and correction will be needed. You can safely assume that 1 character in every 100 characters will be wrong. Using the zonal OCR you can create a system to do a PO match in which you can match documents together based on a common invoice number or product id and these process automation solutions alone can save you time and even extra employees. When we built our digitization company we built it digital and paperless from the ground-up. Not all companies can function like that, but the return on investment on scanning solutions just to automate certain processes is always going to be worth it.



Pros: It is very fast, it comes with powerful OCR software, it offers duplex scanning, it comes with an ADF tray, it offers barcode recognition.

Cons: It is not wireless.


Fujitsu Scansnap IX1500

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Fujitsu Scansnap IX1500

Fujitsu Scansnap IX1500
A48.27 in x 11.69 inUSB 3.1, WiFi306050 sheets400 sheetsClick for more info
Another scanner that is great for accounts payable and receivable is the Fujitsu Scansnap IX1500. It is a very efficient wireless document scanner and an all-in-one accounts payable scanning solution. It has a powerful OCR that enables it to create searchable PDF files. This makes it possible to scan and organize accounting information based on the documents’ contents. It offers a paper scanning speed of 60 images per minute, this means it is fast enough to not slow down the AP processes in any way. This scanner has a CIS sensor that scans your documents with a pixel density of 600 dots per inch. The scanner supports USB 3.1 and WiFi connectivity and so your company’s AP team can share it. The scanner’s wireless feature can allow you to scan directly to your favorite destination such as Quickbooks, Google Drive or DropBox.

The Fujitsu Scansnap IX1500 has a scanning area of 8.27 in x 11.69 in and can scan documents that are as long as 118.11 inches. It weighs 7.5 lbs. It can scan documents ranging in thickness from 5.4 to 56 lb, so paper invoice documents are easily covered in this range. This scanner is also very efficient since it offers duplex scanning and comes with an ADF tray that has a capacity of 50 sheets. It has a low daily duty cycle of 400 sheets. This may make it unsuitable for heavy-duty scanning but you can comfortably use it for light-weight scanning.

The Fujitsu Scansnap IX1500 comes with a number of notable features that boost its efficiency and image quality, so that once you have your invoice scanned, you don’t have to go into photo editing tools to straighten it or adjust the colors. The features include automatic color detection, edge correction, manual feed mode and optical character recognition (OCR) This scanner, however, does not offer barcode recognition. The invoice scanning software in the package includes: ScanSnap Home (Windows / macOS) – ABBYY FineReader for ScanSnap (Windows / macOS) – Nuance Power PDF Standard (Windows) – Nuance PDF Converter for Mac (macOS). Using the included software you can create one-click AP workflows so that the scanned document goes straight to the accounts payable software. Using OCR and scanning profiles you can fully automate accounts payable flows. You can create your own little accounts payables automation solution without overspending.



Pros: It is wireless, it comes with powerful OCR software, it is duplex and it comes with an ADF tray.


Cons: It has a low daily duty cycle, it does not offer barcode recognition.


Brother ADS-3000N

ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Brother ADS-3000N

Brother ADS-3000N
A48.27 in x 11.69 inGigabit Ethernet and SuperSpeed USB 3.05010050 sheets5,000 sheetsClick for more info
Last but not least, the Brother ADS-3000N document scanner. It is also a great scanner for accounts payable and receivable. It also comes with powerful OCR software that enables it to scan documents into searchable PDFs and Microsoft Office documents, this means you can integrate it perfectly into your accounts payable workflow. It can scan a variety of documents including invoices and receipts. It offers barcode recognition which makes it possible to scan and organize accounting information based on barcodes as well as the contents of the documents. It supports Gigabit Ethernet and SuperSpeed USB 3.0 connectivity.

The Brother ADS-3000N document scanner is very fast with a speed of 100 images per minute. It comes with a high scanning resolution of 600dpi. It has a scanning area of 8.27 in x 11.69 in and can scan long documents up to 196 inches. It weighs 9.8lb. It supports duplex scanning and comes with an ADF tray that has a capacity of 50 sheets. It has a very high daily duty cycle of 5000 sheets hence it is very suitable for heavy-duty scanning.

The Brother ADS-3000N document scanner has barcode recognition as well as optical character recognition (Invoice OCR). The OCR software will take your invoice images and recognize the actual text and data in them. This scanner, however, does not offer multistream and document separation.

This invoice scanner offers some ICE image correction tools to eliminate the need for further work in Photoshop like automatic deskew, rotation and cropping.



Pros: It has a high speed, it has powerful OCR software, it offers duplex scanning, it comes with an ADF tray, it offers barcode recognition.

Cons: It is not wireless




Which scanner for accounts payable is right for my company?

In conclusion, all the scanners on this list are great for accounting. They all come with powerful OCR software that extracts data from documents and creates editable and searchable files. They can extract data and pass it to accounting software such as Quickbooks. Once the data is in the accounting software of your choice, you can easily use it for accounts payable and accounts receivable. Our #1 choice from this list is the Raven Pro Document Scanner. Besides the fact that it is feature-packed, it comes with an AI-powered OCR that can really come in handy when scanning accounting documents. Its wireless feature is also great since it can allow you to scan directly to online accounting software. Its users also love the scanner and they say they have received excellent customer service from the manufacturer. However, if you want a very feature-packed scanner, then the Fujitsu fi-7160 will be the best choice.
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