Scanner for Accountants | 5 Choices for Accounting Firm in 2020

You can find a good scanner for accountants quite easily you might think. But there is some science behind it, so we recommend you do a bit of a background check before

Being an accountant, means that you will be scanning various documents, starting from receipts, checks, invoices and also A3 construction drawings ocasionally

I think that besides lawyers, our customers that work in the accounting industry, have the toughest documents to scan, as everybody brings them documents from different sources.
Scanner for Accountants | 5 Choices for Accounting Firm in 2020
ProductFormatScanning areaConnectivitySheets per minuteImages per minuteADF SizeDaily Duty CyclePrice

Fujitsu Scansnap IX1500

Fujitsu Scansnap IX1500
A48.27 in x 11.69 inUSB 3.1, WiFi306050 sheets400 sheetsClick for more info
✔ Our choice

Fujitsu fi-7460

Fujitsu fi-7460
A311.69 in x 16.54 inUSB 3.060120100 sheets9,000 sheetsClick for more info

Kodak Alaris E1035

Kodak Alaris E1035
A48.27 in x 11.69 inUSB 2.0357080 sheets4,000 sheetsClick for more info

Kodak Alaris S2040

Kodak Alaris S2040
A48.27 in x 11.69 inUSB 3.1408080 sheets5,000 sheetsClick for more info

Fujitsu fi-7700

Fujitsu fi-7700
A311.69 in x 16.54 inUSB 3.0100200300 sheets30,000 sheetsClick for more info

Brother ADS-2700W

Brother ADS-2700W
A48.27 in x 11.69 inFast Ethernet, Wireless and Hi-Speed USB 2.0357050 sheets3,000 sheetsClick for more info


Let’s have a look at each product in particular.

Kodak Alaris E1035

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price

Kodak Alaris E1035

Kodak Alaris E1035
A4 8.27 in x 11.69 in USB 2.0 35 70 80 sheets 4,000 sheets Click for more info

This scanner is probably the lowest in price out of all 6. It will capture a dimension of 8.27 in x 11.69 in, making it suitable for most documents, such as invoices or contracts. 


While this scanner is working with a CIS sensor, there is no need for an expensive CCD scanner in an accounting office. Even if you have to scan images or photos, these will be just fine.


The USB 2.0 is good enough for this scanner, considering the low speed it has. Even at 35ppm, it will keep up with the data transfer. Also, if you buy this scanner we assume that you don’t have a large volume of invoices to scan. 


As mentioned, the speed will reach around 35ppm or 70 images per minute when scanning duplex. I would recommend to scan in duplex and activate the empty page removal feature. 


Documents up to 118 inches in length, can be processed by the Kodak Alaris E1035 without any issue. We have seen some strange statements with a standard with and a very long length.


Kodak Alaris S2040

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price

Kodak Alaris S2040

Kodak Alaris S2040
A4 8.27 in x 11.69 in USB 3.1 40 80 80 sheets 5,000 sheets Click for more info

This scanner, just like the E1035 is capable of capturing a surface of 8.27 in x 11.69 in, or an A4 document.


Just like the cheaper alternative, this scanner is operating with a CIS sensor. Contracts, accounting documents, invoices, and statements will pass through just fine.


This scanner is connected through USB 3.1. It is the main reason why we think you could buy this instead of the E1035 Alaris scanner.


Also, at 40ppm it’s a bit faster than the other scanner, so you can also achieve a small step up in terms of productivity.


On the software side, with the Kodak Alaris driver, you are getting just about any feature in terms of image processing capabilities.


Fujitsu fi-7700

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price

Fujitsu fi-7700

Fujitsu fi-7700
A3 11.69 in x 16.54 in USB 3.0 100 200 300 sheets 30,000 sheets Click for more info
In terms of scanning size, the FI-7700 is a full-on production scanner. It will go up to A3 in size, and at 100 pages per minute, it is easily the fastest scanner here.


Data is transferred through a USB 3.0 port, meaning the data transfer speed will keep up with the physical scanning speed of the machine. 


We only recommend this model if the budget allows it and if you are scanning a lot of invoices and statements on a daily basis. 
 
To keep up with this, Fujitsu offers the scanner with Paperstream IP which is the advanced scanning driver. It offers just about any feature you can think of, such as blank page detection, auto rotation and also primary indexing. 
 
For next-level indexing, you can install for free the Paperstream Capture software which is bundled with the scanner. This will feature most of the indexing features you need for scanning invoices in large batches and organizing them automatically. 

It also features a long document scanning mode which is great for those really narrow but long documents, such as statements or payment records. 



Brother ADS-2700W

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price

Brother ADS-2700W

Brother ADS-2700W
A4 8.27 in x 11.69 in Fast Ethernet, Wireless and Hi-Speed USB 2.0 35 70 50 sheets 3,000 sheets Click for more info

What we like about this choice of scanner is the fact that it does pretty much everything the Kodak Alaris E1035 model does, such as A4 scanning at a decent speed, but also has a trick up its sleeve.


The major selling point of this model is the wireless scanning. Yes, you can scan and send directly to other devices, such as tablets and smartphones. Also, you can immediately send documents to your customers, copies of statements and even scans of invoices they can’t find. 


The variety of choices when it comes to connectivity is astounding. Either you connect it through a USB port and make it the perfect small desktop scanner. Or, you can transform it into a digital sender by connecting it through Ethernet or wireless. 


When you look at the scanning speed, yes, it’s not faster than an entry-level Kodak Alaris E1035. But for those with a smaller budget and a need for wireless scanning, this is a very good choice. 


Fujitsu fi-7460

Product Format Scanning area Connectivity Sheets per minute Images per minute ADF Size Daily Duty Cycle Price

Fujitsu fi-7460

Fujitsu fi-7460
A3 11.69 in x 16.54 in USB 3.0 60 120 100 sheets 9,000 sheets Click for more info
At first, you might not understand why to buy this scanner. But this equipment will scan an area of 11.69 in x 16.54 in which makes it an interesting A3 scanner to get.

This machine offers a CCD sensor and a USB 3.0 connectivity. Not to mention the fact that it will process around 60 pages per minute and 120 images in duplex. 
 
So why buy it? Because this is practically the cheapest A3 scanner you can currently get on the market. It does not mean there aren’t cheaper A3 scanners out there, but this has all the features you need to scan medium-sized batches of financial documents. 
 
Especially when your accounting company is growing, it will cost you less than other A3 scanners, but it will come with the Paperstream IP and Paperstream Capture bundled, to streamline the accounts payable and accounts receivable workflows.




Editors Opinion

From our point of view, there are quite a lot of good options if you are an accountant.
You could try the Kodak Alaris E1035 if you are limited by your budget. This will do most of the scanning you need, such as invoices, contracts and other financial statements you have.

What we would recommend is to also look at the Brother ADS-2700W as it can do what the Kodak does, plus it can also scan to wireless devices such as PC, email or even smartphone or tablets.

If you have a larger budget and you also want to scan documents that are larger than A4, then go for the FI 7460 scanner. This Fujitsu is probably the cheapest A3 scanner you can get, currently on the market.

If you want to do high volume invoice scanning, then go for the Fujitsu FI 7700. This will breeze through large batches of invoices, contracts and other financial statements you might have.

Our Score

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